Be a Guest at Your Own Wedding
You've spent months planning every detail of your wedding—the venue, the flowers, the music, the menu. Now imagine actually enjoying it all. With professional day-of coordination, you can be fully present on your wedding day while we handle the execution.
Day-of coordination (sometimes called "month-of" coordination) is the perfect solution for couples who have planned their own wedding but want professional management on the big day. We take over 6-8 weeks before your wedding, review all your plans, and ensure flawless execution.
What Day-of Coordination Includes
Pre-Wedding Phase (6-8 Weeks Before)
Vendor Contract Review
- Review all vendor contracts and confirmations
- Identify any gaps or concerns
- Confirm final payments and timelines
- Create vendor contact sheet
Timeline Development
- Create comprehensive wedding day timeline
- Coordinate timing with all vendors
- Plan for photos, first look, cocktail hour
- Include buffer time for unexpected delays
Site Visit
- Walk through venue with you
- Confirm layout and logistics
- Identify potential issues
- Finalize setup instructions
Final Details Meeting
- 2-3 hour meeting to review everything
- Finalize all vendor instructions
- Review timeline minute-by-minute
- Collect necessary items (place cards, decor, etc.)
Rehearsal Week
Rehearsal Coordination
- Run your ceremony rehearsal
- Position wedding party
- Practice processional and recessional
- Coordinate with officiant
Final Vendor Confirmations
- Confirm all vendors 48-72 hours out
- Verify arrival times and contact info
- Address any last-minute changes
- Coordinate delivery schedules
Wedding Day
Setup Supervision
- Arrive 2-3 hours before vendors
- Oversee all vendor setup
- Ensure design matches your vision
- Handle any adjustments needed
Vendor Management
- Check in each vendor upon arrival
- Ensure everyone has what they need
- Manage vendor meals and breaks
- Coordinate between vendors
Timeline Management
- Keep the day on schedule
- Cue key moments and transitions
- Communicate with DJ/band on timing
- Adjust as needed while maintaining flow
Bridal Party Support
- Assist with dress and accessories
- Coordinate photography timing
- Manage bouquets and boutonnieres
- Keep everyone where they need to be
Guest Experience
- Greet guests and direct parking
- Handle guest questions and needs
- Manage seating and place cards
- Coordinate any special accommodations
Emergency Response
- Professional emergency kit on hand
- Quick problem-solving for any issues
- Backup plans ready to deploy
- Handle situations without bothering you
End of Night
- Coordinate vendor breakdown
- Collect personal items and gifts
- Ensure nothing is left behind
- Handle final vendor gratuities
What You Get
Professional Emergency Kit
Our coordinators come prepared with:
- Sewing kit and safety pins
- Stain remover and tide pens
- Pain relievers and antacids
- Band-aids and first aid supplies
- Clear nail polish (for runs)
- Breath mints and tissues
- Phone chargers
- Granola bars and snacks
- Bobby pins and hair ties
- Double-stick tape
- Static guard
- Scissors and tools
- Extra batteries
- And much more...
Peace of Mind
The greatest gift of day-of coordination is knowing someone capable is in charge. You can:
- Focus on your partner, not logistics
- Enjoy cocktail hour with guests
- Dance without checking the clock
- Let your family be guests, not workers
- Actually taste your dinner
- Be present in every moment
What Day-of Coordination Doesn't Include
To set proper expectations, day-of coordination does not include:
- Vendor sourcing or recommendations
- Contract negotiation
- Design concept development
- Ongoing planning meetings
- Budget management
- RSVP tracking
- DIY project assistance
- Regular vendor communication
If you need these services, consider our partial planning or full-service planning packages.
Is Day-of Coordination Right for You?
Day-of coordination is ideal if you:
- Have already booked all major vendors
- Feel confident in your planning abilities
- Have help from organized friends/family
- Are having a relatively straightforward wedding
- Want professional execution without full planning
You may need more support if you:
- Feel overwhelmed by vendor options
- Haven't booked major vendors yet
- Have complex logistics or multiple events
- Want design guidance and vision development
- Are planning from out of state
Our Day-of Coordination Team
Your wedding day team includes:
- Lead Coordinator: Your main point of contact and timeline manager
- Assistant Coordinator: Supporting all setup, coordination, and guest needs
For larger weddings (150+ guests), we add additional team members to ensure comprehensive coverage.
What's Included
Every day-of coordination engagement includes:
- Pre-Wedding Plan Review — Comprehensive review of all vendor contracts, confirmations, and logistics starting 6-8 weeks before your wedding
- Detailed Timeline Creation — Minute-by-minute wedding day schedule coordinated with all vendors
- Venue Walkthrough — On-site visit to confirm layout, logistics, and setup instructions
- Final Details Meeting — 2-3 hour meeting to review everything and collect necessary items
- Rehearsal Coordination — Running your ceremony rehearsal and coordinating with your officiant
- Lead & Assistant Coordinators — A dedicated team on-site from setup through send-off to manage every detail
- Emergency Kit & Problem-Solving — Professional supplies and quick resolution for any issues that arise
Contact us for a personalized proposal tailored to your vision.
Book Your Coordination
Ready to relax and enjoy your wedding day? Contact us to discuss your wedding and learn how our day-of coordination can give you peace of mind.
Request a quote or call us at (310) 435-6541 to schedule your consultation.